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State final examination and final theses

Regulations

Preparation, presentation and defense of final theses (hereafter FT), i.e., Bachelor and Master theses, and the implementation of State final examinations (hereafter SFE) at the Faculty of Information Technology, Czech Technical University in Prague are governed by:

  • Act No. 111/1998 Sb., regulating higher education, as amended (Higher Education Act),
  • Art. 16 to 18 of the Study and Examination Code for students of CTU,
  • Rector’s order No 6/2006 On the Publication of Final Theses at CTU in accordance with Act No. 111/1998 Sb. Sec. 47(b),
  • Guideline No. 1/2009 Pertaining to Ethical Principles in Preparing Final Theses in Higher Education (http://www.cvut.cz/informace-pro-zamestnance/legislativa/sp),
  • Dean’s Directive No. 14/2015 for the Administration of the Bachelor and Master Study Programme in Informatics at the Faculty of Information Technology of the Czech Technical University in Prague. (See below.)

These study regulations are available from http://fit.cvut.cz/en/faculty/official-notice-board/study-regulations

Dean’s Directive No. 14/2015 for the Administration of Final Theses and State Final Examinations

Information on Final Theses and State Final Examinations

This text should serve as a guide to the SFE. For more information, please read:

In accordance with the Study and Examination Code for students of CTU, Art. 3, Sec. 8 and Art.16, Sec. 9, a student has to pass the State Final Examination (including any retakes of SFE) at the latest:

  • For Bachelor Study Program: within 6 years from the enrollment into the study program (including interruption(s) – except for a student-parent: parental leave is excluded from the study period)
  • For Master Study Program: within 4 years from the enrollment into the study program (including interruption(s) – except for a student-parent: parental leave is excluded from the study period)
  • At the same time, for both study programs, at the latest 1,5 years after the date all other requirements for the study program were fulfilled

Registering for the course ‘Project’

  • in the previous Bachelor program (students enrolled before 2015): Project, presentation and rhetoric (BIE-PPR) – in the study plan, registration for the course is recommended in the 5th semester
  • in the current Bachelor program (students enrolled in 2015 and after that):
    • Bachelor project (BIE-BPR) – in the study plan, registration for the course is recommended in the 5th semester
    • Documentation, presentation, rhetoric (BIE-DPR) – in the study plan, registration for the course is recommended in the 6th semester
  • in the Master program: Master Project (MIE-MPR) – in the study plan, registration for the course is recommended in the 3rd semester

Project, presentation, rhetoric (BIE-PPR)

  1. The course comprises two parts:
    • lectures + exercises BI-PPR,
    • topic selection + preparatory work on BT.
  2. At the beginning of the semester, a student reserves a topic of a Bachelor Thesis and establishes communication with the supervisor. They discuss tasks that need to be done during the semester (overview of existing solutions, technology design, time schedule of the tasks, etc.). At the end of the semester, the supervisor evaluates the student's work with up to 20 points. These points are instrumental in the graded assessment awarded from the subject BI-PPR.
  3. One of the main goals of the BI-PPR course is to make the student start working on the topic of her/his final thesis. In principle, also a second year student can choose a topic of the BT (if he/she has a clear idea about what he/she wants to do) and so can a student who plans to extend his/her study.
  4. How to award points:
    1. Teachers with a direct access to the edux portal fill in these points directly into the appropriate column of the evaluation tables in the course BI-PPR in the edux portal,
    2. External instructors fill in the points in the Form to award points by an external FT supervisor (for course BI-PPR). The student gives the filled and signed form to his/her instructor in the BI-PPR course, and the instructor, then, ensures that points are entered in the edux portal.
  5. If the topic of the student's final thesis is formulated in a rather general way, the primary tasks assigned by the supervisor should be directed to fine-tune (and narrow down) the topic, so that the final thesis assignment can be completed and approved by the end of the semester.

The student must talk to the supervisor regarding the specification of the requirements for the BI-PPR course by the 6th week of the classes at the latest. Both activity and responsibility resides with the student, not with the supervisor. Concerning the conditions for the course: to book the thesis topic in the system is absolutely not enough to fulfill the requirements of the course.

t may happen that at the end of the semester, a student chooses not to work on the final thesis topic and, instead, chooses another one. Likewise, a supervisor can end the collaboration with a student. Even in this case, points still can be awarded.

Bachelor Project (BIE-BPR)

  1. A student reserves a topic of a bachelor thesis at the beginning of the semester and contacts the supervisor. They discuss individual tasks the student must complete during the semester. If he/she fulfills these tasks, the supervisor grants him/her a credit from the course BI-BPR at the end of the semester.
  2. The external supervisor enters the information on awarding the assessment using the Form to award an assessment by an external FT supervisor (for BI-BPR and MI-MPR courses). The student, then, hands over the completed and signed form to the head of the department responsible for the thesis defence, and he/she awards the assessment.
  3. If the topic of the student's final thesis is formulated in a rather general way, the primary tasks assigned by the supervisor should be directed to fine-tune (and narrow down) the topic, so that the final thesis assignment can be completed and approved by the end of the semester.

The student must talk to the supervisor regarding the specification of the requirements for the BI-PPR course by the 6th week of the classes at the latest. Both activity and responsibility resides with the student, not with the supervisor. Concerning the conditions for the course: to book the thesis topic in the system is absolutely not enough to fulfill the requirements of the course.

It may happen that at the end of the semester, a student chooses not to work on the final thesis topic and, instead, chooses another one. Likewise, a supervisor can end the collaboration with a student. Even in this case, points still can be awarded.

Documentation, Presentation, Rhetoric (BIE-DPR)

  • the course is the successor of the BI-PPR course from the previous accreditation of the bachelor program (if a student has already completed a BI-PPR, the completion of the course can be recognized as a completion of the course BI-DPR)
  • the aim of the course is to prepare a student for writing and defence of the bachelor thesis

Master's Project (MIE-MPR)

  1. A student reserves a topic of a master thesis at the beginning of the semester and contacts the supervisor. They discuss individual tasks the student must complete during the semester. If he/she fulfills these tasks, the supervisor grants him/her a credit from the course MI-MPR at the end of the semester.
  2. The external supervisor enters the information on awarding the assessment using the Form to award an assessment by an external FT supervisor (for BI-BPR and MI-MPR courses). The student, then, hands over the completed and signed form to the head of the department responsible for the thesis defence, and he/she awards the assessment.
  3. If the topic of the student's final thesis is formulated in a rather general way, the primary tasks assigned by the supervisor should be directed to fine-tune (and narrow down) the topic, so that the final thesis assignment can be completed and approved by the end of the semester.

The student must talk to the supervisor regarding the specification of the requirements for the MIE-MPR course by the 6th week of the classes at the latest. Both activity and responsibility resides with the student, not with the supervisor. Concerning the conditions for the course: to book the thesis topic in the system is absolutely not enough to fulfill the requirements of the course.

It may happen that at the end of the semester, a student chooses not to work on the final thesis topic and, instead, chooses another one. Likewise, a supervisor can end the collaboration with a student. Even in this case, points still can be awarded.

Selection and approval of the FT topic

A student selects (and reserves) a generally outlined thesis topic (GOTT) using the application ‘Final thesis’ with the access point at https://is.fit.cvut.cz/group/intranet/zp/mytasks at the student dashboard ‘My final thesis and SFE’ in the tab ‘Reserve a FTT’.

At least one of the pair supervisor/reviewer must be from FIT (an exception can be granted by the head of the department responsible for the thesis defence). A student first has to select a branch of study at the Office of Study – only then he/she can reserve a final thesis topic (FTT); moreover, a student can only reserve a topic published for his/her branch of study.

The processes within the application are presented in the form of flow diagrams at https://www.fel.cvut.cz/ processes / element.jsf? model = 16713 & qprid = 0.

A student should pass on the FTT (meaning select a topic) into an approval process by the end of the student’s penultimate semester, i.e., the end of the semester preceding the semester of the expected completion of the study. The student must confirm any and all changes in the approval process and he/she is kept informed about all approval activities via e-mail.

Feedback:

A user can send comments, suggestions, queries and complaints via the application ‘Final thesis’ by clicking on the ‘Write to us’ button or send an e-mail to: helpdesk-zp@fit.cvut.cz

Links:

Important application information is available at: https://wiki.cvut.cz/confluence/pages/viewpage.action?pageId=11075681. Users can also access the application through the Liferay portal https://is.fit.cvut.cz, notice though that the portal is not part of the application.

FT Assignment

At the end of the approval process, the student must confirm the final version of the final thesis topic, and the topic is then approved. A student can register for the courses BI-BAP and MI-DIP only after the FTT has been approved. An approved FTT becomes an official document Final thesis assignment (FTA). Once summoned by an OoS officer responsible for SFE, a student can pick up a signed FTA at the Office of Study.

The FTA must be bound in a Final thesis printed copy.

Once an FTA is approved, changes can be made only through the change processes within the application https://www.fel.cvut.com/procesy/element.jsf?model=16713&qprid=0.

Registering the course ‘Final Thesis'

  • in bachelor study program: Bachelor thesis (BIE-BAP) is recommended in the 6th semester in the study plan
  • in Master study program: Master thesis (MIE-DIP) is recommended in the 4th semester in the study plan

A student can register the course BI-BAP/MI-DIP twice, it counts as a different course each time. A student can register the course only once he/she has an approved FTA.

FT printed copies & declaration and license agreement

Before you start writing your thesis, read the Dean’s Directive (Dean’s Directive No. 14/2015 for the Administration of Final Theses and State Final Examinations) and the Appendices (Appendix 3: Archive of LaTeX and TeX templates for FT and Appendix 4: Templates for front and back covers for FT) – you will find all the information on the form and formal requirements of the FT; all of the documents are to be found above.

Each printed copy must have a hard cover (soft covers of any sort are not possible) and must contain (of course, apart from the proposed topic):

  • Final Thesis Assignment (FTA) – you pick up the FTA at the Office of Study (at the OoS officer responsible for SFE) and the FTA must be bound within the thesis
  • A signed statement – there are several versions of the statement and you can choose the actual text of the statement (including a statement of license waiver, see point 6; the conditions are negotiated and the contract is concluded at the department responsible for the thesis defence)
  • CD, DVD, or USB stick - the media must be firmly connected to the work, e.g. by inserting it into a case glued on the inside of the BT/MT backboard (make sure the medium has the following info on it: BT/MT – Student’s Last Name – Student’s Name – Semester of FT submission).

Submitting an electronic version of the FT and handing in printed copies

A student is required to submit an electronic version of the FT (a single file in a PDF format, including FTA) at the latest by the date specified by the schedule for an academic year in the application ‘Final thesis’ with the access point https://is.fit.cvut.cz/group/intranet/zp/mytasks. The thesis can be submitted only once the topic has been approved and once a reviewer has been appointed and a relevant role has been assigned to him/her. If the supervisor accepts the thesis and an OoS officer confirms that the printed copies have been submitted (and all is confirmed in the application ‘Final thesis’), the student is automatically awarded an assessment in the KOS system.

Moreover, a student is obliged to submit two printed copies of the FT to an OoS officer within the date specified by the schedule for an academic year. There must be the original of FTA bound in one of the copies, while the other copy of the FT contains a copy of the FTA bound in it. Once the FT printed copies have been checked, they are returned to the student – he/she then hands over the copies to the supervisor and the reviewer (the supervisor gets the original, the reviewer a copy of the FT).

Note: If a student was awarded an assessment for BT/MT, neither a new electronic version of the FT can be submitted to the system, nor printed copies can be returned to the student – even if the supervisor’s evaluation and review report are negative. An FT can be revised (and resubmitted) only if a student fails to defend the FT at the presentation and defence of the FT.

If a student fails to submit the FT on time, he/she proceeds in accordance with the Dean’s Directive No. 14/2015 for the Administration of Final Theses and State Final Examinations Art. 4, Sec. 4 and current information on the web in the Information folder for the SFE.

Registering for State Final Examination (hereafter SFE)

A student submits an application to SFE in the application ‘Final thesis’ in the student dashboard ‘My final thesis and SFE’ in the tab ‘Register for SFE’ by the date specified by the schedule for an academic year.

Assigning students to SFE committees

A student will be assigned to an SFE committee, if he/she (in the given semester):

  1. submitted an application to SFE in due time,
  2. completed his/her study plan within the schedule of the academic year.

Submitting supervisor’s evaluation and review report

Both the supervisor and the reviewer fill out the evaluation/report form in the application https://is.fit.cvut.cz/group/intranet/zp/mytasks and from there, they print the forms out. A copy of the FT together with the signed evaluation/report must be submitted to the department responsible for the FT defence no later than one week before the date of the SFE. The student sees the evaluation and the review in the application (he/she has the right to get acquainted with the evaluation and the report at least 5 working days before the FT defence).

After the FT defence, the student receives the FT copy that contains the copy of the FTA. The FT copy with the original of FTA is archived at FIT for 10 years. A possibility of making copies of the FT (for the supervisor and/or the reviewer) is arranged individually.

The course of SFE

A SFE takes place in one day and it consists of two parts – presentation and defence of the FT and an exam based on SFE topics. The SFE is realized in five steps (in parentheses below, approximate times are indicated):

  1. a written preparation for the exam based on SFE topics (40 min),
  2. a FT presentation and defence (BT 15min, MT 20min, including reading of reports and discussion),

  3. an oral exam based on SFE topics (10min, 2 questions, usually 5min each),
  4. committee discussion (closed to public), 

  5. announcement of results (5min).

Information on the course of SZZ is described in the General Information on the SFE and the Dean’s Directive for the Administration of Final Theses and State Final Examination- Art. 5.

Questions for the topic-based part of SFE

The student always receives two questions from the topic areas:

  • one is based on SFE topics from compulsory courses
  • the second one is based on SFE topics from the branch of study

SFE Grading

The final grade of SFE as well as the grading process applying to the overall study result is governed by the provisions of the Art. 17 and Art. 18 of Study and Examination Code for students of CTU. The final grade of the SFE is calculated according to the Dean's Directive for the SFE – Art. 5, Sec.18. The committee may submit a proposal to the dean to award the Dean’s Award for an Outstanding BT/MT (see Dean's Directive for SFE – Art. 5, Sec. 22).

Resit of SFE

If a student fails (either one, or both parts of the SFE), he/she is entitled to a resit, which is set up by the Dean of the faculty. The student will resit only that part of the SFE (FT presentation and defence / topic-based part) for which he/she received the grade F.

Completion of the study program

The day of SFE (or the day the last part of it was successfully completed) is the day of completion of the study program (see Study and Examination Code for students of CTU, Art. 34).

Graduation – dates of the Graduation ceremony are determined by the schedule for the academic year.

OoS officers responsible for SFE

MSFE – Libuše Pochová, tel. 22435 9818, e-mail: libuse.pochova@fit.cvut.cz

BSFE - Kateřina Krákorová, tel. 22435 8791, e-mail: katerina.krakorova@fit.cvut.cz

office hours – same as OoS

room A-1027, Building A

address:

Faculty of Information Technology, Czech Technical University in Prague

Thákurova 7

166 29 Prague 6

General information on SFE

- The State Final Examination (SFE) is governed by Art. 16 to 18 of the Study and Examination Code for students of CTU.

  1. The Dean appoints a chairperson, a vice-chairperson and other members of the committee, according to Art. 16, Sec. 2 of the Study and Examination code for students of CTU.
  2. The dates of the SFE are published in the schedule for an academic year.
  3. SFE consists of 2 parts, each of which is graded separately:
    1. Defence of BT/MT (hereinafter referred to as ‘FT’),
    2. An oral exam based on SFE topics.
  4. The individual parts of the SFE take place in one day.
  5. SFE commences by the FT presentation and defence. During the defence, the student comments on the supervisor’s evaluation and the reviewer report and he/she answers the questions in a general discussion.
  6. The topic-based examination consists of two questions (assigned by the chairman of the committee). One question is based on SFE topics from compulsory courses; the second one is based on SFE topics from the branch of study. Before the commencement of the examination, the student is presented with both questions and he/she is given time for a written preparation (result of which, then, becomes part of the SFE documentation).
  7. A member of the committee appointed by the chairperson leads the topic-based examination. The topic-based oral examination should be primarily a discussion over the written preparation. Other members of the committee may ask additional questions.
  8. The committee decides the final grade for the topic-based part of the examination; the committee takes into consideration the proposal by the member of the committee that led the topic-based part of the examination.
  9. The individual parts of the SFE, as well as the overall SFE grade are graded according to Art. 17 of the Study and Examination Code for students of CTU. The details are dealt with by the Dean’s Directive No. 14/2015 for the Administration of Final Theses and State Final Examinations at the Faculty of Information Technology of the Czech Technical University in Prague

State final examination topics

 
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